Description
Are you an excellent planner and organizer? We're hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. You will also be the initial point of contact for all client meetings that happen in the office and will be responsible for a variety of office tasks. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!
Responsibilities
•Managing multiple projects for the team and other Advisors
•Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings
•Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.
•Manage office duties such as organizing filing systems and ordering office equipment and supplies
•Report incoming information like phone calls, messages, memos, and emails to an executive
Qualifications
•Possess a high school diploma, G.E.D. or equivalent
•Familiar with Microsoft Office
•2 or more years as an assistant, executive assistant, or in a position performing supportive duties
•Accustomed to working on strict deadlines and handling confidential information
•Impeccable time management skills, organizational skills, interpersonal skills, and communication skills